Content - Michael Soane, Ivy Halstead Dawber
Policy - Tony Leavy
Interaction Designer - Laura Power
Service statuses
When adding or editing a service, a user may define it as ‘Active’, ‘Due to be decommissioned’ or ‘Decommissioned’.
Validations have been carefully considered to ensure that a decommissioned service has no active tasks on DfE Connect.
Task and subtask statuses
Task and subtask statuses move through a workflow from draft (in -progress), queued to publish, published, expired and archived. Tasks and subtasks with the queued status have been approved by Superusers to be published. Queued tasks and subtasks will be published on the publish date set during their creation.
A published or expired task or subtask means it is live on DfE Connect and can be seen by School Business Professionals. An expired status means the item appears in the ‘past tasks’ list on DfE Connect, such that the due date has passed.
Setting a task or subtask to be archived hides the item from the external view and puts it into the Archived tab. This tab is not viewable by external users but is still available on DfE Connect for internal users.
The content team mapped the interactions and validations between each status and defined rules for development.
Iterations of workflows
This was the state of the status flows before content iterations. This version included a few statuses that are no longer in the current version.
Version two was an attempt to make the flow extremely simplified. This version was never put into practice but served as a foundation to build from.
Version three is the current version of the status workflow. The queued status was added to see which items had been created and sent to be published. Previously, items set to publish would have still shown as being in draft, which was inaccurate.
An expired status was also added. Functionally, this status automatically occurs when a published item passes its due date. The item is still viewable by external users, it will just display an expired status; previously called a ‘past task’.