Introduction
The end to end Apply to become an Academy service will manage the whole journey for a school converting to an academy, from the initial application through to the point at which the academy opens. In June 2020 we released the ‘Apply to become an Academy’ digital application service on GOV.UK.
This project focuses on the internal service, the service that will support DfE project leads mange the project from application, through Headteacher Board to academy opening.
The internal service
The internal service has been built using Microsoft Dynamics and had been in Private Beta for some time. Usability testing was conducted on an initial working product this testing followed the progress of several users through the process. The research concluded that there were a number of issues with the service.
This included project leads [users] feeling unable to use the service to produce the documents for Headteacher Board due to problems they experienced.
Also, some of the key navigational and workflow issues experienced during private beta were also evidenced during alpha. Although changes had been implemented to help solve these issues before launching beta, they were not sufficient to overcome the problems.
To address the issues encountered with the private beta system a technical investigation, which was completed at the end of January by another team, determined that the best approach for this service would be to use the GDS design kit to create a bespoke user interface. This would allow users to interact with an accessible and consistent UI.
Design
Our first prototype is a static Figma clickthrough. It is an interpretation of the teamwork done to collate user needs, as well as findings from private beta and the implementation of the GDS design kit. The prototype was used to help the team understand gaps in knowledge and as a conversational aid with users to help us fill some of those gaps.
Projects list - with tabs and filters
Projects list - with tabs and filters selected
Projects list - with double filters
Task list - new
Task - set HTB date
Task - review HTB date details
Task - viability and risks
Task - review viability and risks details
Task list - with task complete
Generating HTB templates
Review HTB template
Review - select reviewer
Review - check details
Review - success screen
Send documents to secretariat - check details
Send documents to secretariat - success
