We are beginning an alpha to look at the school workload reduction toolkit. We will be exploring ways to make the toolkit more useable and findable.
What we did
We started with an audit of the current toolkit so that we can understand:
- what is in the toolkit zip files
- how the tools are linked
- if the tools need to be used in a specific order
- who they can be used by
- the language we use to refer to the toolkit
What we found
We populated a spreadsheet with information about the files in the zip files and discovered that:
- there are 67 files in 10 zip files, 51 word documents, 16 PowerPoint presentations and 1 PDF
- across the 51 word documents in the toolkit there are 27,132 words
- not all the tools need to be used across the whole school, some can be used by departments
- each zip file had a document titled “how to use the resources in this zip file” which contained duplicate content
- some of the resources just need to be read and understood, they don’t need to be downloaded to be useful
What we want to investigate
As a result of our audit and analysis, we believe that some related resources would be more useful if their content was grouped together or combined. For example, workshops could be grouped with their supporting materials, and “how to use technology to conduct an online survey” could be used as part of the introduction to the survey.
We also believe that:
- establishing a clear content pattern for headings would help orientate users
- the relationship between wellbeing and workload is different to the relationship between workload and other areas of the toolkit, like curriculum planning or behaviour management
- social proof content would be most useful at the decision making phase, rather than in the content of the downloaded tool